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Fundraisers: Special Events Up To 200 Guests - Banquet Room One

Max Occupancy 200


  1. ADA Accessible
  2. Carpeted Floor
  3. Chairs (each) ($1.50 Add-on)
  4. Cloth Napkins (each) ($0.50 Add-on)
  5. Dance Floor: 600 to 900 sq ft ($200.00 Add-on)
  6. Easels (each) ($5.00 Add-on)
  7. Overhead Screens (each) ($30.00 Add-on)
  8. Parking
  9. Pipe & Draping ($216.00 Add-on)
  10. Podium With Microphone (each) ($40.00 Add-on)
  11. Prep Kitchen For Caterer
  12. Projector (each) ($50.00 Add-on)
  13. Restrooms
  14. Room Rental ($500.00 Add-on)
  15. Room Set Up/Tear Down Days (per day) ($250.00 Add-on)
  16. Round Mirror Table Centerpiece (each) ($1.50 Add-on)
  17. Security If Alcohol Served (per man hour) ($30.00 Add-on)
  18. Sound & Lighting
  19. Stage: 4' x 8' Section (per section) ($30.00 Add-on)
  20. Stage: 6' x 8' Section (per section) ($30.00 Add-on)
  21. Table Cloths (each) ($5.00 Add-on)
  22. Table Skirting (each table) ($8.00 Add-on)
  23. Table: 60" Round (each) ($8.00 Add-on)
  24. Table: 8' Rectangular (each) ($8.00 Add-on)
  25. Table: 6' Rectangular (each) ($8.00 Add-on)
  26. Trees: 7' Lighted (each) ($5.00 Add-on)
  27. Water
  28. WiFi
  29. Wireless Microphone (each) ($50.00 Add-on)
Expo Banquet Room One is larger, but still retains the atmosphere for the more intimate type of events. It can accommodate up to 200 seated guests without a dance floor, and up to 150 with a dance floor. The seating capacity is the MAXIMUM number of guests that can be seated at any given time. Please note that the addition of display/tasting booths, stages, silent auction tables, buffets and bars may further reduce the seating capacity. This space is 3,264 square feet (51' x 64'), is carpeted and air conditioned.

Our experienced and professional staff will help you design a floor plan that will accommodate your guests, tasting stations, sponsor tables, silent auction tables, stage for entertainment, dance floor, bar service and much more!

Included in the $500 room rental fee are sound and lighting, prep kitchen for caterer, WiFi, parking and restrooms. Set up times are free if done the day of the event.  Set up may be done the day before for an additional fee of $250.  Optional items and costs are listed above.

Table sizes include 60" round (seats 8), 8' rectangular (seats 8-10) or 6' rectangular (seats 6-8). Table skirting is available in black, navy or cream. Tablecloths and napkins are available in a wide array of colors.  Pipe and draping is available in black, navy or cream.  Pipe and draping can be used to line the walls of the venue, providing additional color and a more formal, warm environment.

Bar service and catering are not included in the costs listed above.  No outside food or beverages are allowed. The Porter County Expo Center requires security at all events where alcohol is served. The number of security personnel will be determined by the event specialist.  The Porter County Expo Center reserves the right to require security at any event, solely at its discretion.  Security will be charged at the rate of $30 per man hour.

Dates and facilities are only guaranteed when a contract is executed and any necessary deposits are paid.  7% Indiana sales tax is added to all invoices.  Sales tax will be waived for non-profits who provide a copy of their IRS Determination Letter. Prices are subject to change.

The Expo Center provides a wide variety of bar service packages. Our event specialist will work with you to choose a bar package that fits all of your needs and budget.  CLICK HERE for more information about our bar service packages.

Catering is available only through vendors approved by the Porter County Expo Center.  All of our approved caterers are licensed and experienced, and they will work closely with you and the Expo staff to help create an exceptional experience for you and your guests.  Please contact them for menus and pricing.  CLICK HERE for information about our approved caterers.

Are you ready to get started with your fundraiser event planning?  The first step is to complete and submit an online Request for Proposal (RFP).  The RFP will provide us the initial information we need to determine date(s) availability and estimated costs.  Within three business days of the submission of the RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions.  After this follow up discussion, we will prepare an estimate for you.  Please note that submitting an RFP does NOT guarantee date availability or costs.  It is simply a tool we use to get your event planning started.  So, if you are ready to begin, just CLICK HERE to complete and submit your RFP.

If you find that this facility does not meet your needs, CLICK HERE to view all nine of our facility options to find the right one for your event.