2. Non Profit Meeting Request For Proposal
   Are you ready to get started with your event planning? The first step is to complete and submit an online Request for Proposal (RFP). The RFP will provide us the initial information we need to determine date(s) availability and estimated costs. Within two business days of the submission of the RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you. Please note that submitting an RFP does NOT guarantee date availability or costs. It is simply a tool we use to get your event planning started.
4. Please note any question with a red * requires an answer. You will not be able to electronically submit this form until all fields with the red * are completed. Almost all questions require an answer.
6. Contact Information
8. Business/Organization Name*
10. Contact First Name*
11. Contact Last Name*
12. Contact Email Address*
14. Street Address*
16. City*
17. State*
18. Zip*
20. Business Phone Number*
21. Cell Phone Number*
23. How Do You Want Us To Respond To You?*

    1. At The Email Address Listed Above
    2. At The Business Phone Number Listed Above
    3. At The Cell Phone Number Listed Above
24. What Is The Best Time To Reach You By Phone?*

    1. Weekday Mornings
    2. Weekday Afternoons
26. Guest Information
    To the best of your ability, please tell us how many guests you anticipate at your meeting.
28. Number of Guests*
30. Date Options
    Please provide us with the date you wish to have your meeting, and any possible alternate dates if your requested date is not available.
32. Date Requested For Your Meeting*
    Date Requested For Your Meeting
33. Alternate Date One
    Alternate Date One
34. Alternate Date Two
    Alternate Date Two
36. Venue Options
38. Which Type Of Seating Do You Prefer?*

    1. Table Seating

    1. Theater Seating
40. Please Choose One*

    If you have reviewed the venues and chosen one that you believe will fit your needs and budget, please check the appropriate choice. If you have not reviewed our available venues or need help in choosing the most appropriate for your needs, please check "Not Sure".

    1. Up To 250 Guests - Patio Room In Expo West
    2. Up To 600 Guests - Great Room In Expo West
    3. Up To 850 Guests - Expo West

    1. Up To 550 Guests - Expo East
    2. Not Sure
42. Please Choose One*

    If you have reviewed the venues and chosen one that you believe will fit your needs and budget, please check the appropriate choice. If you have not reviewed our available venues or need help in choosing the most appropriate for your needs, please check "Not Sure".

    1. Up To 450 Guests - Patio Room In Expo West
    2. Up To 750 Guests - Great Room In Expo West
    3. Up To 1,200 Guests - Expo West

    1. Up To 600 Guests - Expo East
    2. Not Sure
44. Other Options
    To the best of your ability, please choose from the following options that are available for your event. If you cannot decide, please check "Not Sure". The more you can tell us, the quicker we will be able to complete your proposal.
46. Do You Want To Offer Refreshments?*

    Refreshments may include continental breakfast, boxed lunches, snacks, coffee & tea, fruit juices, soft drinks and fruit punch. If you cannot decide, please check "Not Sure".

    1. Yes

    1. No

    1. Not Sure
48. Do You Want Full Meal Service?*

    1. Yes

    1. No

    1. Not Sure
50. Do You Want Bar Service?*

    1. Yes

    1. No

    1. Not Sure
52. Do You Want A Head Table?*

    1. Yes

    1. No

    1. Not Sure
54. Will You Be Having Speakers or Presenters?*

    1. Yes

    1. No

    1. Not Sure
56. Do You Want The Speaker or Presenter To Be On A Stage?*

    1. Yes

    1. No

    1. Not Sure
58. Will You Require Any Of The Following Audio/Visual Equipment? Check all that apply.*

    1. Television Screens
    2. Easels
    3. Portable Screens

    1. Podium With Microphone
    2. Wireless Microphone

    1. Projector
    2. Not Sure
60. Please Tell Us About Any Other Needs You May Have That Are Not Listed Above.
62. You are almost done! Please be sure that you have answered all questions with a red *. Then click on SUBMIT or SUBMIT AND PRINT. After you click on submit or submit and print, you should be redirected to a confirmation page. If you are not automatically redirected, then you have probably missed providing required information on this form. Please scroll up to see any highlighted fields where an answer is required, then click on submit again.
Leave This Blank:


64. 1. Receive an email copy of this form.
65. Email address

    This field is not part of the form submission.

66. Submit Submit and Print

* indicates a required field