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RFP - Auctions

  1. Auction RFP Form Banner

  2. Are you ready to get started with planning your auction? The first step is to complete and submit an online Request for Proposal (RFP). The RFP will provide us the initial information we need to determine date(s) availability and estimated costs. Within three business days of the submission of the RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you. Please note that submitting an RFP does NOT guarantee date availability or costs. It is simply a tool we use to get your event planning started.

  3. Please note any question with a red * requires an answer. You will not be able to electronically submit this form until all fields with the red * are completed. Almost all questions require an answer.

  4. Please provide us with the date(s) you wish to have your event, and any possible alternate dates if your requested date is not available.

  5. First, Please Tell Us If Your Event Is One Day Or More Than One Day.*

  6. If you have reviewed the facilities that we have available and chosen one that you believe will fit your needs and budget, please check the appropriate choice. If you have not reviewed our available facilities or need help in choosing the most appropriate for your needs, please check "Not Sure".

  7. Please Choose One*

  8. Do You Want To Use Any Of Our Outdoor Spaces For Display Of Automobiles, Heavy Equipment, Etc?*

  9. Which Outdoor Space(s) Do You Want To Use? *

    Check all that apply

  10. Will You Need Any Set Up Days Prior To The Date Of Your Event?*

  11. How Many Set Up Days?*

  12. Will You Need Any Tear Down Days After The Date Of Your Event?*

  13. How Many Tear Down Days?*

  14. Do You Want To Offer Concessions (i.e. food, snacks, coffee, soft drinks) At Your Event?*

  15. Will You Be Having Any OUTDOOR Food Vendors (i.e. food trucks, wagons) At Your Event?*

  16. Do You Want An Indoor Concessions Seating Area For Your Guests?*

  17. To the best of your ability, please choose from the following options that are available for your event. If you cannot decide, please check "Not Sure". The more you can tell us, the quicker we will be able to complete your proposal.

  18. What Type Of Tables Do You Prefer?*

  19. Do You Want The Tables Skirted?*

  20. Do You Want Tablecloths?*

  21. You Want Pipe & Draping To Separate Your Display Areas?*

  22. Will You Require Any Stage Areas At Your Event?*

  23. Will You Require Electric At Any Of Your Display Areas (Indoor OR Outdoor)?*

  24. Will You Require Any Of The Following Audio/Visual Equipment? Check all that apply.*

  25. You are almost done! Please be sure that you have answered all questions with a red *. Please check the "I Am Not A Robot" box, and enter your email address so that you will be automatically sent a copy of this completed form. Then click on SUBMIT or SUBMIT AND PRINT. After you click on submit or submit and print, you should be redirected to a confirmation page. If you are not automatically redirected, then you have probably missed providing required information on this form. Please scroll up to see any highlighted fields where an answer is required, then click on submit again.

  26. Thank you for your interest in the Porter County Expo Center! Exceptional events happen here because the Porter County Expo Center has over 30 years of experience in planning thousands of events. Our experienced and professional event staff will be with you every step of the way. Within three business days of the submission of this RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you.

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  28. This field is not part of the form submission.