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RFP - Outdoor Concerts

  1. Outdoor Concert Request For Proposal Form Banner

  2. Are you ready to get started with planning your outdoor concert? The first step is to complete and submit an online Request for Proposal (RFP). The RFP will provide us the initial information we need to determine date(s) availability and estimated costs. Within three business days of the submission of the RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you. Please note that submitting an RFP does NOT guarantee date availability or costs. It is simply a tool we use to get your event planning started.

  3. Please note any question with a red * requires an answer. You will not be able to electronically submit this form until all fields with the red * are completed. Almost all questions require an answer.

  4. Please provide us with the date(s) you wish to have your event, and any possible alternate dates if your requested date is not available.

  5. First, Please Tell Us If Your Event Is One Day Or More Than One Day.*

  6. If you have reviewed the facilities that we have available and chosen one that you believe will fit your needs and budget, please check the appropriate choice. If you have not reviewed our available facilities or need help in choosing the most appropriate for your needs, please check "Not Sure".

  7. Please Choose One*

  8. Will You Need Any Set Up Days Prior To The Date Of Your Event?*

  9. How Many Set Up Days?*

  10. Will You Need Any Tear Down Days After The Date Of Your Event?*

  11. How Many Tear Down Days?*

  12. If you have reviewed the bar service packages we have available and chosen one that fits your needs, please check the appropriate choice. If you have not reviewed our available bar service packages or need help in choosing the most appropriate for your needs, please check "Not Sure". In addition to the prices below, there is a $75 set up fee per bar which includes cocktail napkins, disposable cups, straws and ice. Our experienced bartenders are charged at the rate of $13 per bartender per hour. The number of bartenders needed will be determined by our event specialist and will be based on the type of bar service, hours of service and guest count. One bartender is required per 100 guests. The Porter County Expo Center requires security at any event where alcohol is served. The number of security personnel required will be determined by the event specialist. Security is charged at the rate of $30 per man hour. No outside alcoholic beverages are allowed on our premises.

  13. Please Choose One*

  14. Do You Want To Offer Concessions (i.e. food, snacks, coffee, soft drinks) At Your Event?*

  15. Will You Be Having Any OUTDOOR Food Vendors (i.e. food trucks, wagons) At Your Event?*

  16. To the best of your ability, please choose from the following options that are available for your event. If you cannot decide, please check "Not Sure". The more you can tell us, the quicker we will be able to complete your proposal.

  17. Will You Be Having Any Outdoor Booths For Vendors?*

  18. Will You Require Outdoor Electric Plugs?*

  19. Will You Require Any Of The Following For Your Outdoor Space?*

    Check All That Apply

  20. You are almost done! Please be sure that you have answered all questions with a red *. Please check the "I Am Not A Robot" box, and enter your email address so that you will be automatically sent a copy of this completed form. Then click on SUBMIT or SUBMIT AND PRINT. After you click on submit or submit and print, you should be redirected to a confirmation page. If you are not automatically redirected, then you have probably missed providing required information on this form. Please scroll up to see any highlighted fields where an answer is required, then click on submit again.

  21. Thank you for your interest in the Porter County Expo Center! Exceptional events happen here because the Porter County Expo Center has over 30 years of experience in planning thousands of events. Our experienced and professional event staff will be with you every step of the way. Within three business days of the submission of this RFP, our event manager will contact you to discuss the options you have chosen, other services or options that you may desire, and to answer any questions. After this follow up discussion, we will prepare an estimate for you.

  22. Leave This Blank:

  23. This field is not part of the form submission.